KYCnow Release Notes

1. Media Screening: AI classification directly integrated into the search.
Media screening has been further improved: Classification by the AI ​​agent is now directly integrated into the search. The previous "AI Agent" button has been removed. Results are now automatically evaluated and classified in the background. Separate use of the AI ​​agent is therefore no longer necessary. This results in faster and seamless evaluation of results within the search. At the same time, you retain full control over the final classification, as all ratings can still be manually reviewed and adjusted at any time.

2. CSV download for risk assessments
From now on, a CSV file can be exported for all files, containing both the individual risk calculation scores and the overall score. The previous evaluation using Excel is no longer necessary, making analysis significantly simpler and more efficient.

3. Correct company name spelling analogous to D&B register
The name display in connection with the D&B register has been adjusted. If the company name in a file – referring to the "Primary Name" – differs from the "Registered Name," the "Registered Name" will now be displayed. This ensures the correct spelling of the company name.

4. Various bug fixes
In addition, various bug fixes and minor optimizations were implemented to further improve the stability and user-friendliness of the application.

1. Moody's registry documents: new live search
If register documents are not directly available, a live search is now available in addition to the existing index search. The index search is very fast (approx. 200–400 ms) using a data index; if a company is not listed there, the live search directly in the register can be used as an alternative (higher chance of a match, but slower – approx. 2–4 s).

2. Name Screening: Redesign & enhanced search/filter logic
The name screening feature has been redesigned: Order button at the top, modernized results overview including status (results available / already rated), and detailed view for each result including comparison data. Additionally, you can now specify whether an existing birthdate is included in the search or ignored; furthermore, the filter options for PeP results have been expanded to include "Former PePs" and "Relatives." To activate the new name screening feature, please send us a brief email to tech-support@kycnow.de

New: File grouping and group outreach (UI & API)

New: Outreach Overview (UI & API)

• Central overview of all outreaches per tenant: All outreach activities are clearly summarized in a UI view, provided the outreach module is activated and the corresponding forms are stored.
• Status information with timestamps: The following statuses are available for each outreach: Created at (time of creation), Updated at (time of last update), Completed at (time of completion)
• Flexible filter options: The overview can be filtered by the timestamps of the three statuses. This allows you to quickly and efficiently identify open, overdue, or recently completed outreaches.
• CSV export for reporting and auditing: The currently filtered outreach overview can be exported as a CSV file, for example for internal reporting, audits or for further processing in your systems.
• Targeted retrieval of individual outreaches: Status information for an individual outreach can be queried via a dedicated endpoint using the Outreach Process ID.

General (UI & API) 

• Data update directly in the frontend: Master data or interlink data can now be triggered for updating directly from the UI if information is incorrect. 

• Various UI improvements: Numerous display optimizations have been implemented. Among other things, the following are now available: Name Screening Buttons are displayed more clearly and consistently. 

Media Screening (UI & API) 

• Customer-specific search terms: Media screening now also allows the use of customer-specific search terms. These terms can be selected upon request. provided by Customer Support. 

• Searches are now in German and English language is possible. 

• Non-personal or anonymized information remains protected by tax secrecy. Disclosure to third parties is only allowed if no identification is possible and both states confirm that no harm to tax administration will occur. affiliated intermediate companies and historical company names are now being considered in the media screening. 

Transparency Register (UI & API) 

• Stability adjustments: Due to further updates to the transparency register, the technical processing of discrepancy reports was adjusted to ensure long-term stability. 

• Improved comparison page: The comparison view for the discrepancy report has been revised so that deviations between register data and one's own information can be better understood. 

Personnel file (UI & API) 

• When creating a personal file, the date of birth is no longer a mandatory field. 

• The Automated risk assessment via the AFC index This can now also be done for personal files. 

Name Screening (UI & API) 

• The examination now also includes the respective Parent companies included. 

Research (UI) 

• The selection of legal forms has been revised. An optimized sorting and search function ensures a significantly more intuitive selection process and prevents incorrect entries. 

Outlook: Individual risk calculation 

A new, expanded Tool for individual risk assessment in the area of ​​the AFC index It is currently undergoing testing. 

• Risk types can be defined and weighted according to customer specifications (e.g. country risk, credit risk, ESG ratio, sanctions, negative media reports, industry risk…). 

• For risk calculation, all available data from the file as well as optional additional values ​​from user-defined fields (Custom Fields) are used. 

• Customers can define their own risk scales and weightings, including rules for determining overall risk (e.g., "high credit rating = high overall risk"). 

• The solution is generally implemented as part of an individual project and not simply activated (setup and coordination are required). 

General (UI & API)

• Simplified company search in the UI: The search can now be started from as few as one character (previously from three characters). 
• API cleanup: The endpoints "SubmitUnknownCompanyResearch" and "UploadUnknownCompanyResearchDocuments" are being deactivated. Please use the successor endpoints listed in the API documentation. 

Transparency Register – Discrepancy Reports (UI & API) 

• Due to changes to the transparency register, the endpoint “OrderTransparencyDiscrepancies” has been changed. 
• New input form for reporting discrepancies in the UI: Reasons for the report are entered via selection fields (missing information and/or differing beneficial owners). Free text fields allow for a description of the discrepancy. The source of the differing data must be specified (registry data or internal documents) and is entered via a selection field. 

Research (UI) 

• Standardized legal form specification: When submitting a search request, the legal form must now be selected from a drop-down list; free text entries are no longer possible. The search function supports abbreviated forms of legal forms. 
• Error handling: Failed searches can be restarted directly in the UI. 

Intermediate companies (screening) 

• Expanded scope of audit: All intermediate companies are now screened – even if no beneficial owner (UBO) is assigned. The feature can be activated upon request. 
  • Intermediary company: between company and UBO 
  • Affiliated intermediary company: between company and parent company (even without UBO)
• Data maintenance: Users can add their own intermediary companies and edit existing entries. 

Name Screening 

• Additional screening categories: Affiliated intermediate companies and historical company names can now also be considered in the name screening. 

New: Personnel file (UI & API) 

• Administration of natural persons: Private individuals can be created as separate files and checked via name screening. Relevant personal documents can be uploaded; additional data such as email address and postal address can be recorded. 

Custom Data Fields (UI & API) 

• Custom fields: Customer-configurable data fields are available and can be used in the UI and API. Initial setup is currently handled by support. 

Improvements to the KYCnow platform (UI)

• Optimized address display: The master data view has been revised so that addresses are now displayed in a clearer and more readable manner.
• Improved document downloads: When downloading all documents as a ZIP file, the file name is now used as the file name – similar to the file PDF.
• Enhanced search: Industry codes and communication data can now be entered directly into the search.
• Fine-tuning of the rights and roles concept: Further adjustments for even more precise control of user rights.
• Custom lists for name screening: Company-specific lists can now be used for name screening upon request. Matches from these lists will be displayed in the respective file.

Blank file (“Custom Record”) (UI & API)

• Easier creation: Empty files can now be created with minimal data – similar to a research project.
• Change company status flexibly: You can adjust the status of the empty file yourself.
• Provider selection for Core Data: Core data can be ordered from SCHUFA and D&B, and the provider can be specifically selected.
• Direct creation in the web portal: Empty files can now be conveniently created in the frontend and subsequently assigned to a search if required.

Improved "Suggested Provider" endpoint (API): The “Suggested Provider” endpoint is now available in an improved version 2 and delivers even more relevant results.

Improved company search (SCHUFA)

• Increased relevance of headquarters data: A company's headquarters is given greater weight in the search results.
• Improved results for special characters and spaces: The search logic has been optimized to deliver better results even with incorrect input.

New status page & RSS feed: From now on, you can access our status page via the URL statuspage.kycnow.de and the RSS feed via https://statuspage.kycnow.de/feed.rssThere you can always track the current status of the KYCnow modules.

• New: KYC monitoring in the frontend (UI)
  Continuous KYC monitoring is now directly available in the KYCnow interface. Changes to customer data—such as beneficial owners, officers, company structure, or master data—are automatically monitored and displayed when relevant events occur. Users are proactively informed of significant changes and can track them in the customer file. This makes ongoing customer monitoring significantly more efficient and transparent—without any additional maintenance effort. Further information on KYC monitoring can be found [here/below/etc.]. here.
• New: Remote identification integration directly in KYCnow (UI + API)
  The remote identification solution for verifying the identity of natural persons is now directly integrated into KYCnow. This enables seamless identification entirely via our platform – including conducting the identity check, transferring the results to the file, and creating audit-proof documentation. Please contact our Customer Success team to activate this feature.
• New: Outreach Tool (API + Whitelabel)
  The new outreach tool allows you to send targeted, automated messages to customers, for example, to request information, documents, or feedback as part of KYC checks. This new feature enables flexible integration into existing systems and processes, via API or as a white-label version. Customer feedback is collected centrally, versioned, and directly assigned to the relevant files. If you are interested in this new feature, Feel free to send us an email..
• Improvement: Name screening (UI + API)
  The name screening feature has been further developed to simplify the processing of search results. Feedback on individual matches is now saved and automatically applied to subsequent orders. This results in a significant time saving, especially when dealing with names that appear multiple times or files that are regularly reviewed. In addition, the accuracy of the search results has been improved: first and last names are now evaluated separately, and when searching for companies, matches involving individuals are filtered more effectively.
• Improvement: Media Screening (UI)
  The media screening feature has been enhanced with optional AI support. Users can activate automatic analysis with a single click: Our AI agent filters out irrelevant or duplicate news items from the results, leaving only the truly relevant articles. This saves time, reduces manual review efforts, and improves risk assessment.
• Improvement: Transparency register function (API + UI)
  The transparency register function now allows verification of whether a user is authorized for access to the viewing interface – both via the API (validation endpoint) and in the frontend. This new verification option supports the secure and compliant use of the module.
• Improvement: Master data (API + UI)
  The master data retrieval process has been expanded. In the future, historical company names (if available) will also be included when ordering information via SCHUFA or D&B. These can also be added manually. A file can now also be found using an old company name if it is stored in the file.
  New via API: Name and media screening can now also be performed for historical company names. Additionally, the general representation regulations for office holders are provided via SCHUFA.
  The display of address data in the frontend has been revised and improved.
• Improvement: Unknown company research (API + UI)
  The search function has been further optimized. Searches that were completed with the status "failed" can now be restarted independently. Additionally, when creating a search, an industry code and contact details can now be entered (not yet live in the UI).
• Further improvements (API + UI)
  • Document upload now also supports filenames with umlauts.
  • User accounts can be deactivated.
  • For natural persons, identification documents can be added – including ID type, ID data and associated PDF.
  • The risk assessment has been supplemented with a new standard class "not relevant".
• Further improvements (UI)
  • The file name can now be changed manually directly in the frontend.
  • Support for uploading .tiff, .gif and .jpg files (not yet in production).
  • New rights and roles concept for the user interface available – activation is tenant-specific.

1. Media Screening: AI classification integrated directly into the search
Media Screening has been further improved: Classification by the AI ​​agent is now integrated directly into the search. The previous “AI Agent” button is no longer needed. Results are now automatically evaluated and classified in the background. Separate use of the AI ​​agent is therefore no longer necessary. This allows for faster and seamless evaluation of results within the search. At the same time, you retain full control over the final classification, as all evaluations can still be manually reviewed and adjusted at any time.

2. CSV Download for Risk Assessments
Effective immediately, a CSV file can be exported for all files, containing both the individual scores from the risk calculation and the overall score. The previous evaluation via Excel is no longer necessary, and the analysis becomes significantly simpler and more efficient.

3. Correct company spelling in accordance with the D&B Register
The display of names in connection with the D&B Register has been adjusted. If the company name in a file—based on the “Primary Name”—differs from the value of the “Registered Name,” the “Registered Name” will be displayed in the future. This ensures the correct spelling of the company name.

4. Various bug fixes
In addition, various bug fixes and minor optimizations have been implemented to further improve the application's stability and user-friendliness.

1. Moody's registry documents: new live search
If registry documents are not directly available, a live search is now available in addition to the previous index search. The index search is very fast (approx. 200–400 ms) via a data index; if a company is not included there, the live search can be used directly in the registry as an alternative (higher chance of finding a match, but slower – approx. 2-4 s).

2. Name screening: redesign & expanded search/filter logic
Name screening has been revised: order button at the top, modernized hit overview including status (hits available/already evaluated) and detailed view for each hit including comparison data. In addition, when ordering, you can control whether an existing date of birth is included or ignored in the search; furthermore, the filter options for PeP hits have been expanded to include “Ex-PePs” and “Relatives.” To activate the new name screening, please send us a short email to tech-support@kycnow.de.

New: File grouping and group outreach (UI & API)

With the new “file grouping” feature in the Outreach module, files can be grouped together to represent, for example, corporations or company structures in KYCnow. Groups are created, edited, and removed via a new group page in the KYCnow menu. Files can be assigned to a group both on the group page and directly from the file.

The detailed view of a group displays all files it contains, including relevant information, and the group can also be edited there. In addition, documents that are valid for the entire group can be uploaded once at the group level; These then appear both in the group and in the associated files.

For files within a group, a group outreach can be initiated to a central contact person. This person receives a single link, logs in once, and can review and supplement the information for all files. If necessary, they can forward the outreach for individual files to other people by entering their email addresses in the group outreach.

The prerequisite is that the customer uses the outreach module. The group outreach form can be customized to the customer's specifications, similar to the existing outreach; in addition, an individual form can be selected for each file within the group to specify which information is collected. Both features work in the UI as well as via API.

New: Outreach Overview (UI + API)

The new Outreach Overview provides a complete overview of all ongoing and completed outreach processes. You can see at a glance where you stand.
The most important functions at a glance:

• Central overview of all outreach activities per tenant: All outreach activities are clearly displayed in a single view, provided that the outreach module is activated and the relevant forms are stored.
• Status information with timestamps: The following statuses are available for each outreach activity: Created at (time of creation), Updated at (time of last update), Completed at (time of completion)
• Flexible filter options: The overview can be filtered specifically according to the timestamps of the three statuses. This allows you to quickly and efficiently identify open, overdue, or recently completed outreach activities.
• CSV export for reporting and auditing: The currently filtered outreach overview can be exported as a CSV file, for example for internal reporting, audits, or further processing in your systems.
• Targeted retrieval of individual outreaches: Status information on an individual outreach can be queried using the outreach process ID via a dedicated endpoint.

General (UI & API)

• Data updates directly in the front end: Master data or interdependency data can now be updated directly from the UI if information is incorrect.
• Various UI improvements: Numerous display optimizations have been implemented. Among other things, name screening buttons are now displayed more clearly and consistently.

Media screening (UI & API)

• Customer-specific search terms: Customer-specific search terms can now also be used in media screening. The terms can be stored by customer support on request.
• Searches are now possible in German and English.
• Affiliated intermediate companies and historical company names are now also included in media screening.

Transparency Register (UI & API)

• Stability adjustments: Due to further updates to the Transparency Register, the technical processing of discrepancy reports has been adjusted to ensure long-term stability.
• Improved comparison page: The comparison view for discrepancy reports has been revised so that discrepancies between register data and your own information can be better understood.

Personal files (UI & API)

• When creating a personal file, the date of birth is no longer a mandatory field.
• Automated risk assessment using the AFC index can now also be performed for personal files.

Name screening (UI & API)

• The respective parent companies are now also included in the check.

Research (UI)

• The selection of legal forms has been revised. An optimized sorting and search function ensures a much more intuitive selection and prevents incorrect entries.

Outlook: Individual risk calculation

A new, enhanced tool for individual risk assessment in the AFC Index area is currently being tested.

• Risk types can be defined and weighted on a customer-specific basis (eg, country risk, credit risk, ESG ratio, sanctions, negative media reports, industry risk, etc.).
• All available data from the file as well as optional additional values ​​from user-defined fields (custom fields) are used for the risk calculation.
• Customers can store their own risk scales and weightings, including rules for determining overall risk (eg, “high credit rating = high overall risk”).
• The solution is always implemented as part of an individual project and is not simply activated (setup and coordination required).

General (UI & API)

• Simplified company search in the UI: The search can now be started with just one character (previously three characters).
• API cleanup: The endpoints “SubmitUnkownCompanyResearch” and “UploadUnkownCompanyResearchDocuments” will be deactivated. Please use the successor endpoints listed in the API documentation.

Transparency register – discrepancy reports (UI & API)

• Due to changes in the transparency register, the endpoint “OrderTransparencyDiscrepancies” has been changed.
• New input mask for discrepancy reports in the UI: Reasons for the report are recorded via selection fields (missing information and/or deviating beneficial owners). Free text fields allow the discrepancy to be described. The origin of the deviating data must be specified (register data or own documents) and is recorded via a selection field.

Search (UI)

• Standardized legal form specification: When submitting a search, the legal form must now be selected from a drop-down list; free entries are no longer possible. The search supports abbreviated forms of legal forms.
• Error handling: Failed searches can be restarted directly in the UI.

Intermediate companies (screening)

• Extended scope of verification: All intermediate companies are now screened – even if no beneficial owner (UBO) is assigned. The feature can be activated on request.
  • Intermediate company: between company and UBO
  • Affiliated intermediate company: between company and parent company (even without UBO)
• Data maintenance: You can add your own intermediate companies and edit existing entries.

Name screening

• Additional check categories: Affiliated intermediate companies and historical company names can now also be included in name screening.

New: Personal files (UI & API)

• Management of natural persons: Private individuals can be created as separate files and checked in name screening. Relevant personal documents can be uploaded; additional data such as email address and postal address can be recorded.

User-defined data fields (UI & API)

• Individual fields: Customer-configurable data fields are available and can be used in the UI and API. Initial creation is currently carried out by support.

Improvements to the KYCnow platform (UI)

• Optimized address display: The master data view has been redesigned so that addresses are now displayed in a clearer and more readable format.
• Improved document downloads: When downloading all documents as a ZIP file, the file name is now used as the file name – similar to the file PDF.
• Advanced search: Industry codes and communication data can now be stored directly in the search.
• Fine-tuning of the rights and roles concept: Further adjustments for even more precise control of user rights.
• Customer-specific lists in name screening: On request, company-specific lists can now also be stored for name screening. Hits from these lists are displayed in the respective file.

Empty file (“Custom Record”) (UI & API)

• Easier creation: Empty files can now be created with minimal data – similar to a search.
• Flexibly change company status: You can adjust the status of the empty file yourself.
• Provider selection for core data: With SCHUFA and D&B, core data can be ordered and the provider can be specifically selected.
• Direct creation in the web portal: Blank files can now be conveniently created in the front end and assigned to a search later if necessary.

Improved “Suggested Provider” endpoint (API): The “Suggested Provider” endpoint is now available in an improved version 2 and delivers even more relevant results.

Improved company search (SCHUFA)

• Higher relevance of headquarters data: The headquarters of a company is given greater weight in the hit list.
• Better results for special characters & spaces: The search logic has been optimized to deliver better results even with incorrect entries.

New status page & RSS feed: You can now access our status page via the URL statuspage.kycnow.de and the RSS feed via https://statuspage.kycnow.de/feed.rss. There you can always check the current status of the KYCnow modules.

• New: KYC monitoring in the frontend (UI)
  Continuous KYC monitoring is now available directly in the KYCnow user interface. Changes to customer data – such as beneficial owners, function holders, company structure or master data – are automatically monitored and made visible when relevant events occur. Users are proactively informed of significant changes and can track them in the file. This makes ongoing customer monitoring significantly more efficient and transparent – ​​without any additional maintenance effort. Further information on KYC monitoring can be found here.
• New: Remote Ident connection directly in KYCnow (UI + API)
  The remote ID solution for verifying the identity of natural persons is now directly integrated into KYCnow. This means that identification without media discontinuity is possible entirely via our platform – including carrying out the identity check, transferring the results to the file and audit-proof documentation. To activate, please contact our Customer Success team.
• New: Outreach Tool (API + Whitelabel)
  The new outreach tool can be used to send targeted automated messages to customers, eg to request information, documents or feedback as part of the KYC check. The new function enables flexible integration into existing systems and processes, via API or as a white-label version. Customer feedback is collected centrally, versioned and assigned directly to the relevant files. If you are interested in the new function, please send us an e-mail.
• Improvement: Name screening (UI + API)
  Name screening has been further developed to simplify the processing of hits. Feedback on individual hits is now saved and automatically applied to subsequent orders. This saves a significant amount of time, particularly in the case of names that occur several times or files that are checked regularly. The quality of hits has also been improved: first names and surnames are evaluated separately, and personal hits are filtered out more effectively when searching for companies.
• Improvement: Media Screening (UI)
  Media screening has been expanded to include optional AI support. Users can activate an automatic analysis with a click: Our AI agent filters out irrelevant or duplicate news from the hits – leaving only the really relevant articles. This saves time, reduces manual checking efforts and improves risk assessment.
• Improvement: Transparency register function (API + UI)
  As part of the transparency register function, it is now possible to check whether a user is authorized for the inspection interface – both via the API (validation endpoint) and in the frontend. This new check option supports the secure and compliant use of the module.
  Improvement: Master data (API + UI)
  The master data determination has been expanded. In future, historical company names (if available) will also be supplied with an order via SCHUFA or D&B. These can also be added manually. A file can now also be found via an old company name if this is stored in the file.
  New via API: Name and media screening can also be carried out for historical company names, and the general representation rules for function holders are also provided via SCHUFA.
  The display of address data in the front end has been revised and improved.
• Improvement: Unknown company search (API + UI)
  The search function has been further optimized. Searches that were completed with the status “failed” can now be restarted independently. In addition, an industry code and contact details can now be entered when creating a search (not yet live in the UI).
• Further improvements (API + UI)
  Document upload now also supports file names with umlauts.
  User accounts can be deactivated.
  ID documents can be added for natural persons – including ID type, ID data and associated PDF.
  A new standard class “not relevant” has been added to the risk assessment.
• Further improvements (UI)
  The file name can now be changed manually directly in the frontend.
  Support for uploading .tiff, .gif and .jpg files (not yet productively set).
  New rights and role concept for the user interface available – activation is tenant-specific.